Survey · Event
Pre-event survey template
Sent after registration, it asks what people want to learn, which sessions they care about and how much they already know, so speakers can pitch their talks at the right level. Only people who say they have access needs are asked for the details, and first-timers get one extra question about what would help them settle in.
Try it live
Try it as a respondent
Every question, and where it leads
The conversation
What a respondent is asked, in order.
You're registered, thank you! A few quick questions now help us shape the day around the people actually coming.
What's your name?
Which parts of the event are you planning to attend?
What are you hoping to get out of it?
How familiar are you with the event's main topic?
Rank these session tracks by how much you want to attend them
Is there a question you'd love a speaker to answer?
Is this your first time at one of our events?
What would help you feel at home on the day?
Any dietary requirements we should plan for?
Do you have any access needs we should arrange with the venue?
Tell us what you need and we'll set it up before you arrive
Which email should we send joining details to?
Ends with
See you there 🎟️
The flow
Where each answer leads. Every route here is editable once the form is yours.
Short text
Multi select
Multi select
Single select
Ranking
Long text
Yes / No
Multi select
Multi select
Yes / No
Long text
What this template uses
- Short text
- Multi select
- Single select
- Ranking
- Long text
- Yes / No
- 3 branches
Questions to consider
- Which decisions can you still change based on the answers, such as session rooms, catering numbers or workshop levels?
- Do speakers want to see the attendee questions ahead of time, and who will pass them on?
- Which sessions or add-ons need a headcount, and should that question be required?
- Who on your team owns access requests, and how quickly can they confirm each one?
How to use the responses
Share the experience levels and speaker questions with each speaker a week or two out, so they can pitch talks at the right depth. Send the dietary and attendance counts to the caterer and venue, and assign every access request to one person who confirms it directly with the attendee. Use the session ranking to decide which tracks get the bigger rooms.
How to customize and share it
- 1Replace the event parts and session tracks with your real schedule.
- 2Edit the dietary options to match what your caterer can actually provide.
- 3Send the link in the registration confirmation email or a week before the event, early enough to act on the answers.
Frequently asked questions
What should a pre-event survey ask?
Ask which parts of the event people will attend, what they hope to get out of it, how experienced they are, and any dietary or access needs. Keep it short, because they have already filled in a registration form.
When should I send a pre-event survey?
Send it soon after registration or two to three weeks before the event. That leaves time to brief speakers, confirm catering numbers and arrange access needs.
Should access needs be collected in a survey?
A survey is a good way to hear about them, but always confirm each request directly with the person. This template only asks for details from people who say they have a need.
Can I combine a pre-event survey with registration?
You can, but a separate short survey after registration keeps sign-up quick. Use this template to copy it, edit the questions, and share it by link or embed it on your event page.