A ready-to-use conversational form

Event RSVP form template

Collect RSVPs for a party, wedding or celebration: plus-ones, guest names, dietary needs and travel. Guests who can't come are thanked and let go in seconds.

11 questionsAbout 3 min4 branches2 endingsRead the template guide
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Free to customize. No code needed.

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A live preview of this template. Answer the first question to begin.

What's inside

Every question, and where it leads

  • Short text
  • Email
  • Yes / No
  • Number
  • Long text
  • Multi select
  • Single select

The conversation

What a respondent is asked, in order.

You're invited! 🎉 Say yes, bring your dancing shoes, and we'll handle the rest.

1

What's your full name?

Short textrequired
2

What email should we send the details to nearer the time?

Emailrequired
3

Will you be joining us?

Yes / Norequiredsplits the flow
4

How many guests are you bringing?

Numberrequiredif attending is Count me insplits the flow
5

Who are they? One name per line.

Long textoptionalsometimes asked
6

Any dietary requirements in your party?

Multi selectrequiredsometimes askedsplits the flow
7

Tell us more, so the kitchen gets it right

Long textoptionalsometimes asked
8

How are you getting here?

Single selectoptionalsometimes asked
9

One song that would get you on the dance floor?

Short textoptionalsometimes asked
10

Sorry to hear that. Anything we should know?

Single selectoptionalif attending is Can't make it
11

Want to leave a message for the hosts?

Long textoptionalif attending is Can't make it

Endings

See you on the dance floor 🥂

We'll miss you 💛

The flow

Where each answer leads. Every route here is editable once the form is yours.

A labelled route is taken only by answers matching the label

A little guidance

Make the most of your next ask.

Questions to consider for your event rsvp form

  • Are plus-ones welcome, and is there a limit? Change the maximum on the guests question to match.
  • Does your caterer need a dietary headcount by a certain date? Put your RSVP deadline in the greeting.
  • Is parking limited, so you need to know who is driving?
  • Is the song question right for your event, or would something else suit it better?

How to use the responses

Your headcount is every yes plus the number of guests they are bringing, so add the guests column rather than counting rows. Send the dietary answers and the explanations to the caterer as one list, with names. Use the guest names for the door list and place cards, and export everything to CSV for the seating plan. Read the messages from people who can't come; the hosts will want to see them.

How to customize and share this template

  1. 1Add the date, venue and RSVP deadline to the greeting.
  2. 2Adjust the dietary options and the guest limit to what your caterer and venue can handle.
  3. 3Share the link in your invitation, by message or email, or embed it on your event or wedding site.

Frequently asked questions

What should an RSVP form ask?

Whether the guest is coming, how many people they are bringing and their names, and any dietary needs. Travel or parking questions help for larger events.

How do I handle plus-ones on an RSVP form?

Ask for a number with a sensible maximum, then ask for the names. Setting the maximum to 1 limits every invitation to a single plus-one.

When should RSVPs be due?

Early enough to give your caterer and venue final numbers when they need them, often a couple of weeks before the event. Put the deadline in the greeting so guests see it first.

Can I use this RSVP form for a wedding?

Yes. Edit the greeting and endings, keep the plus-one and dietary questions, and swap the song question for anything else you want to know.

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