Form · Quote
Translation quote form template
For freelance translators and small agencies. It asks the details that set the rate: the language pair, the subject, the word count and whether the files are editable or scanned. Anything going to a court, embassy or government office is asked what kind of certified translation it needs, so nobody finds out too late.
Try it live
Try it as a respondent
Every question, and where it leads
The conversation
What a respondent is asked, in order.
Need something translated? Tell us about it and we'll send you a quote.
What language is the original in?
Which language or languages should it be translated into?
What kind of material is it?
What will the translation be used for?
What does the receiving office ask for?
Which country is it being submitted in?
Roughly how many words is it?
What format are the files in?
Upload the documents so we can check them before quoting
Do you have a glossary or earlier translations we should match?
When do you need it back?
Where should we send the quote?
Ends with
Thanks, we'll check the files and send a quote
The flow
Where each answer leads. Every route here is editable once the form is yours.
Short text
Short text
Single select
Single select
Single select
Short text
Number
Single select
File upload
Yes / No
Date
Contact info
What this template uses
- Short text
- Single select
- Number
- File upload
- Yes / No
- Date
- Contact info
- 3 branches
Questions to consider
- Which language pairs do you cover, and should the question list them?
- Do you offer certified or sworn translations, or refer those elsewhere?
- Do you charge per word, per page or per document?
- Do you add a fee for rush jobs or scanned files?
How to use the responses
Open the uploaded files before quoting, since the word count people guess is often off. Scanned documents and specialist subjects take longer, so price them accordingly. For official submissions, confirm the exact certification the receiving office wants before you start, because redoing a translation to a different standard costs the client twice.
How to customize and share it
- 1Swap the language questions for a dropdown if you only work in a few language pairs.
- 2Rename the subject areas to your specialisms, and remove the certification questions if you don't offer them.
- 3Link to the form from your website and email signature, and track requests and deadlines in the dashboard.
Frequently asked questions
What information is needed for a translation quote?
The source and target languages, the word count, the subject, the file format, the deadline and what the translation is for. Seeing the file itself makes the quote accurate.
What is the difference between a certified and a sworn translation?
A certified translation comes with a signed statement from the translator that it is accurate. A sworn translation is done by a translator registered with a court or official body, and which one you need depends on the country and the office receiving it.
Why does the file format matter for a translation quote?
Editable files can be worked on directly, while scans often need the text retyped and the layout rebuilt. That extra time changes the price.
Can clients upload documents in the quote form?
Yes. There's an upload question for PDFs, Word files, spreadsheets and photos of the documents.