Form · Business
Booking request form template
Built for places that confirm by hand: a venue, studio, rental or service with limited slots. It collects the preferred date and time, how long, how many people and what extras they need. Anyone who says their date is flexible is asked for a second choice straight away, which saves a round of emails when the first date is taken.
Try it live
Try it as a respondent
Every question, and where it leads
The conversation
What a respondent is asked, in order.
Hi! Tell us what you'd like to book and we'll check availability.
What's the booking for?
Which date and start time would you like?
How long do you need it for?
If that date is taken, could you do another?
What would your second choice be?
How many people, including you?
Would you like any of these added?
Tell us a little about what you have planned
Who should we send the confirmation to?
Ends with
Request received 📅
The flow
Where each answer leads. Every route here is editable once the form is yours.
Single select
Date
Single select
Yes / No
Date
Number
Multi select
Long text
Contact info
What this template uses
- Single select
- Date
- Yes / No
- Number
- Multi select
- Long text
- Contact info
- 2 branches
Questions to consider
- What are the minimum and maximum booking lengths you actually accept?
- Which extras cost more, and should the form say so before people tick them?
- Is there a group size above which you need to talk to the person before accepting?
- How quickly can you promise a reply, so the ending can say it?
How to use the responses
Sort the requests by preferred date and check each against your calendar. When the first choice is taken and the person gave a backup, offer that before anything else, since they already said it works. Reply to anyone who said their date is fixed first, because they are the ones most likely to book somewhere else. Keep the extras column visible when you confirm so the setup matches what was asked for.
How to customize and share it
- 1Change the booking reasons and the time window on the two date questions to match your opening hours.
- 2Replace the extras with the add-ons you really offer.
- 3Put the link on your booking or contact page, or embed it next to your calendar.
Frequently asked questions
What's the difference between a booking request and a booking?
A request asks for a date and waits for you to confirm it. It suits businesses that need to check availability, staff or setup before saying yes.
What should a booking request form ask?
The date and time, how long, how many people, any extras and a way to reach the person. A second-choice date saves the most time of all.
Can the form ask for a backup date only when it's useful?
Yes. This template asks whether the date is flexible and only then asks for a second choice.
Can I put a booking request form on my website?
Yes. Share it as a link or embed it on any page, and requests arrive in your dashboard as they come in.